Conference Planning Solutions
Seamless events for you and your guests
in-person | hybrid | virtual
What We Do
Full-Service Conference Planning
Tall Girl Conference Planning provides solutions to clients looking to host meetings, conferences, and events but lack the time, resources or knowledge to do it themselves. Tall Girl is a full service conference provider that can also oversee smaller elements of a project that are integrated into a larger planning team.
Tall Girl’s main experience is working with associations, research institutes and the not-for-profit sector, specifically with clients that offer continuing education and professional development programs. Tall Girl is also open to developing new partnerships and learning opportunities with any organization interested in its conference planning services.
Because Tall Girl is a small, owner-operated business, it is flexible and adaptable to the needs of its clients. Tall Girl recognizes that there is no “one-size fits all” approach and every project is different. It takes the time and effort required to identify and meet the needs of each of its clients.
Tall Girl thoroughly enjoys building relationships with clients and watching projects grow and evolve year after year with opportunities to build on past year’s successes.
Production
Whether it be for an annual general meeting, trade show, multi-breakout style conference, or networking reception there are a multitude of ways and platforms to host events and conferences in person or online.
Tall Girl will inventory your needs and guide you through options that make sense for you and your company.
Tall Girl works closely with reputable production suppliers.
Speaker and Program Management
Relevant and engaging content is key to any conference. Tall Girl will work with you to design your program agenda, secure speakers, emcees, and entertainment.
With years of experience managing speakers, schedules, collecting presentations, logistics, and travel, Tall Girl will take the stress out of organizing so you can enjoy the show!
Registration and Data Collection
Details, details, and data!
Participant registration is usually the first experience with your conference. It offers an excellent opportunity to make a great first impression. No one wants to struggle through cumbersome registration forms or arrive on event day to discover that their information has not been recorded.
Tall Girl knows registration systems and has experience implementing smooth registration processes that will delight attendees and collect rich data that can be used for follow-up surveys and to market future events.
Venues, Negotiations and Logistics
Where you choose to host your conference might be the most important decision you make.
Do you have enough meeting space? How early can you access the venue to start setting up? How much wireless bandwidth do you need?
Tall Girl excels at building relationships with venues, suppliers, and vendors; creating a cohesive team environment, whereby all team members are supporting your event or conference.
Event Management
By collaborating with clients, Tall Girl transforms initial planning ideas into well- defined event themes and visions into realities.
Tall Girl will be involved at every stage of the process, from strategic planning to the most minor implementation detail.
Sponsorship, Exhibitors and Tradeshows
Sponsors and exhibitors can be a revenue lifeline to any conference. By thoughtfully developing and implementing sponsorship packages it can benefit sponsors as well as stakeholders, delegates, and clients.
When Tall Girl creates sponsorship packages we strive to align with sponsors’ goals and objectives so that selling becomes a cinch.
Our Work
Top-Notch Conferences
Testimonials
This Could Be You
You will be hard-pressed to find another meeting planner who is as energized and committed to delivering exceptional events. Trina provided all aspects of meeting management from project planning to budget management to implementation to reporting and closure. Throughout the many programs we delivered together, Trina was always very professional and delivered a high-quality program. She has a
unique ability to identify potential hurdles and bring creative solutions forward; in many instances, I know that hurdles were identified and solved without me ever being involved.
PAUL SINCLAIR
Executive Director – Canadian Association of Gastroenterology
I worked closely with Trina for two of our national conferences and I really couldn't have done it without her! She became a seamless part of our team in the planning process by offering valuable and timely advice and building trusted relationships with the AV and hotel staff.
ERIN KASUNGU
Director of Programming, Community Foundations of Canada
I have worked with Tall Girl Conference Planning, more specifically with Trina Mellon for over four years. Within that time we have collaborated on multiple projects all of which I can honestly say have all been an enjoyable experience. I can attest to Trina’s professionalism and ability to grow and nurture relationships with clients and suppliers. She has always been exceptionally well organized and a very strong communicator. Her attention to detail and great ability to consider the attendee’s experience has made her an absolute pleasure to work with over the years.
JARRETT HARTWELL
General Manager, Proshow Audiovisual
Tall Girl Conference Planning was hired as our lead planner for our 1st Annual Research Summit held in Banff, AB in 2018. The Summit was extremely well organized, so much so, they were hired again to organize future Summits as well as additional Praespero programs.
WHITNEY DUECK
Director, Praspero Foundation
About Tall Girl
Tailored Conference Planning Solutions
Tall Girl prides itself on its “tailored” approach when working with clients; understanding that one-size doesn’t fit all. Whether it’s selecting the right suppliers or incorporating specific themes into meetings, Tall Girl takes the time necessary to ensure those expectations are understood and achieved.
With experience working throughout Canada and the United States, Tall Girl goes where you go. So, why not take a step back and enjoy your conference while Tall Girl handles the rest?
Trina Mellon
With more than a decade of experience, Trina thrives on seeing projects come full circle.
Having managed an array of programs ranging in size and scope; variety is what fuels Trina. With each project Trina brings experience, knowledge, wit and a personal challenge to exceed client expectations. As a graduate from Thompson Rivers University, Events and Conventions Management program, Trina knows logistics, planning and production. More recently, she has been flexing her creative muscle within the special event space.
With a background in the not-for profit sector, venues, and event management firms, sifting through the details and organizing chaos is where she is most comfortable.